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Top 10 Questions to Ask Your Event Supplier

TOP 10 Questions to Ask Your Event Supplier
Planning an event involves numerous moving parts, and choosing the right event supplier is crucial to its success. Whether it’s a corporate conference, music festival, or a special celebration, asking the right questions ensures a seamless and memorable experience.

Here are the top 10 questions to ask your event supplier:


Availability: Is the date of my event available on your calendar? Can you provide a detailed timeline for the event setup and operation?

Knowing the availability ensures that your supplier can commit to your event date. A detailed timeline guarantees that the setup aligns with your event schedule.


Experience: Can you provide examples of similar events you’ve handled in the past of the same scope?

Experience matters. It assures you that the supplier has the expertise to handle events similar to yours, contributing to a smoother execution.


Services: What services do you offer beyond basic equipment rental?

Understanding the full range of services offered ensures that your supplier can meet all your event needs, from equipment rental to technical support.


Budget: What do I need to consider when planning my event budget?

Transparency about your budget allows the supplier to tailor their services to your financial constraints while maximizing the impact of your event.


Customization: Can your services be customized to meet specific event needs?

Customization is key to tailoring the event to your unique requirements. A supplier willing to adapt ensures your vision comes to life.


References: Can you provide references from past clients or Google reviews?

Reviews and references offer insights into the supplier’s reputation and reliability. Positive feedback builds confidence in their ability to deliver.


Technical Support: Can you offer technical support during the event? How will you handle the logistics of equipment setup and teardown? Who will be the primary point of contact on the day of the event?

Clear communication channels and technical support ensure that any glitches are swiftly resolved, minimizing disruptions during the event.


Contingency Plans: What is your plan if a key staff member becomes unavailable?

Knowing the supplier’s contingency plans safeguards against unforeseen circumstances, ensuring your event proceeds smoothly.


Power Requirements: What are the power requirements for your equipment?

Understanding power needs is crucial for event venues. It helps avoid technical issues and ensures all equipment operates optimally.


Cancellation Policy: What is your policy in case the event needs to be canceled or postponed?

Knowing the cancellation policy provides clarity on potential financial implications and helps you plan for unforeseen circumstances.


Specifics: Can you handle all aspects of the project, including stage, sound, lighting, video?

Confirming that the supplier can manage all aspects of the project ensures a comprehensive and cohesive event production.

These questions are a starting point, and you may want to tailor them based on the specifics of your event. Open and transparent communication with your event supplier is key to a successful and stress-free event.


Feeling a bit overwhelmed? Whether you’re at the early brainstorming stage, have a vision but not sure how to execute it, or just seeking the perfect partner for your event, we’re here to turn your ideas into a reality. 

Our consultation service is tailored to guide you through the process, address your concerns, and explore the possibilities. Your dream event is just a conversation away. Let’s make it happen together. Schedule a consultation with one of our AV experts.