How Much Does It Cost for a Projector Screen Rental in Ontario?

Typical Price Ranges by Screen Type

Not all screens are created equal. The type of screen you choose is the most significant factor in the final price. This is what you should expect to get when seeking an ideal rental projector screen.

1. Small Pull-Down Screens (80–100 inches)

Price: $80 – $100 per day

Small pull-down screens are the go-to choice for most events. They are portable, easy to set up, and perfect for more intimate gatherings, such as small meetings, birthday parties, or classroom settings.

What does it give you?

• A quick, simple setup for smaller spaces, pull-down screens ensure everyone gets a clear view.
• Ideal for low-key events where you need a functional, no-fuss solution.
• These small screens are perfect for home DIY projects or small gatherings.

2. Fast Fold Screens (135–165 inches)

Price: $120 – $140+ per day

If you need a bit more visibility, fast-fold screens offer a larger viewing area and are perfect for larger rooms or events like wedding slideshows.

What does it give you?

• An increased screen size means everyone in the room can see clearly, even those sitting at the back.
• These screens are great for mid-sized events, like family reunions or corporate meetings, where visibility is key.
• It makes your event feel more professional with a larger presentation space.

Notes about Fast Folds:

• Fast fold screens are great for corporate galas and high-end presentations.
• They come with Dress Kits (black velour that covers the bottom, tops, and sides of the screen) to make it “seamless” and blend into the existing pipe and drape in the room.

3. Outdoor Projector Screen (Inflatable)

Price: $1800 – $4000 per event

Hosting a “Movies Under the Stars” night? Inflatable outdoor projector screen rentals are large, durable, and designed to stand up to light winds, making them perfect for outdoor events.

What does it give you?

• Inflatable outdoor screens are capable of promising a truly special outdoor movie experience under the night sky, perfect for backyard parties or community events.
• A huge screen that adds excitement and drama to outdoor gatherings.
• Inflatable outdoor screens are great for creating memorable moments where everyone can relax and enjoy a show.
• The full outdoor movie night setup, including a projector, screen, sound system, etc., can range from $1800 to $4000, depending on the audience size and screen.

4. Full Projection Systems (Screen + Projector)

Price: $180 – $840 per day

Sometimes, you need more than just the screen; you need the projector too! Renting a full projection system is often cheaper than renting them separately, and it ensures that both the screen and projector work perfectly together.

What does it give you?

• A full projection system is perfect for clear and high-quality visuals, especially for larger events.
• It ensures the best viewing experience, with the right projector to complement the screen.
• Perfect for corporate presentations, large conferences, or any event where high-quality visuals are crucial.

Note: The cheapest projector costs $100, and the most expensive projector is $700. Full projection systems with the screen and projector range from $180 to $840.

6 Factors That Influence Your Rental Price

The final cost of a rental projector includes more than just the equipment. Numerous factors actually influence the final price. When you call an AV company in Ontario, they will ask you a few questions before giving you a quote. 

Here is what impacts the bottom line:

• Screen Size

Screen size is the most obvious factor. A 6-foot screen requires less logistics and storage space than a 20-foot screen. As the inches go up, the price follows.

• Screen Type

The choice of screen type is another critical component that affects the total cost. For example, tripods are cheap and easy to install. Fast-fold screens are the best choice for corporate events, but cost more. Lastly, inflatable screens can be used specifically for outdoor use.

• Rental Duration

Most companies quote a “day rate.” However, if you need the screen for a whole week, don’t worry! Most vendors offer significant discounts for extended periods. You might pay for two days but get to keep the gear for seven.

• Included Gear

Do you have your own HDMI cables? Do you have a stand? If you need a “full production” package, including speakers, a projector, and cables, the price will reflect that.

• Your Location in Ontario

Cities such as Toronto, Ottawa, and Hamilton face greater competition, which can keep prices lower. Nevertheless, delivery costs may be higher due to traffic and parking. In smaller towns, you might have fewer options, meaning you might pay a premium for a vendor to travel to you.

• Delivery and Setup

If you pick up the screen in your own SUV, you save money. If you want a technician to deliver, set up, and test the screen to ensure it’s wrinkle-free and perfectly positioned, expect to pay a service fee (usually starting around $300).

How to Save Money on Your Ontario Rental

There are times when you want to plan an event without going over budget. If you are searching for affordable projector screen rentalnear me, here are some “insider” suggestions to reduce expenses if you are on a tight budget:

1. Self-Pickup: Avoid delivery fees by picking up the equipment yourself. Most tripod screens fit in a standard sedan with the back seats down.
2. Weekend Specials: Many AV shops are closed on Sundays. If you rent for a Saturday event, they might let you return it on Monday morning for the price of a single day.
3. Bundle Your Gear: If you need a microphone or a few speakers, get them all from the same place to negotiate a package deal.
4. Book in Advance: Sometimes a last-minute rental may incur a charge called a “rush fee”, particularly during the wedding or graduation season in Ontario.