Tundra Tech Annual Awards Gala: A Case Study in Spectacular AV Production

A Pynx Pro Case Study

Pynx Pro thrives on transforming events into immersive experiences. When RISE Event Planning reached out for AV support for Tundra Tech’s Annual Awards Gala at the stunning Arcadian Court in Toronto, we knew we had to deliver “The Wow! Factor.” Working closely with RISE Event Planning, we were tasked with providing a comprehensive audio-visual solution that would seamlessly transition from a prestigious business awards ceremony into an electrifying modern party. With high expectations and complex challenges, we set out to create a night to remember.

Event Highlights : Video by Starsky Partridge of Pynx Productions

Tundra Tech Annual Awards Gala - Pynx Custom Visuals for Corporate Event
Pynx Pro AV - LED Robot Dancers at Tundra Tech Awards Gala
Pynx Pro - Custom Visuals for Corporate Events - Tundra Tech Annual Awards Gala
Understanding the Client's Vision

The Tundra Tech team had a clear goal—an elegant and dynamic AV setup that could accommodate both an awards ceremony and an energetic after-party. This required meticulous planning and execution. Pynx Pro brought expertise in custom lighting, sound, and video solutions to transform the Arcadian Court into a breathtaking venue, ensuring that each phase of the night left a lasting impression

Pynx Pro Conference Lighting - Arcadian Court Toronto

The challenge? Arcadian Court’s architectural limitations, including its high rounded ceiling, which posed audio challenges, and strict rigging restrictions that required creative lighting placements. Additionally, with a high-energy performance by Modern Retrospect Band, a live DJ, and LED robot dancers, our team had to balance technical precision with artistic creativity to ensure a flawless execution.

Tundra Tech Annual Awards Gala - Pynx Pro Toronto Event Production Company

Creating "The Wow! Factor" with Custom Visuals & Lighting

LED Video Screens and Live Video Production : Custom Visuals for Corporate Events

To fully immerse attendees in the experience, Pynx Pro incorporated a three-screen LED video wall setup that would be used throughout the evening for live visuals, award presentations, and an engaging party atmosphere. Our configuration included:

  • One large LED wall behind the main stage which was hidden from the audience during the awards ceremony and brought out for the night time social party to add flair and creative visuals that elevated the attendees experience

  • Two smaller LED video walls on side stages for the early night award ceremony which used a combination of IMAG and video playback for award recipients

  • Live video feeds from four cameras (two moving and two static) positioned on the balcony level

  • A Roland V-160HD Video Switcher for seamless transitions between content and live footage

For custom visuals, we utilized Resolume software, integrating a mix of pre-designed video loops and custom content crafted by our in-house video production team

These elements added an extra dimension of excitement to the gala and amplified the party’s energy once the awards concluded.

Pynx Pro - Resolume Visuals for Corporate Events - Tundra Tech Annual Awards Gala
Corporate Event Lighting Services : Transforming the Venue

With no ceiling rigging allowed, we had to innovate lighting placement throughout the venue. Our solution involved strategic positioning of pixel tube lights, uplights, and texture lighting to enhance the room’s aesthetics. Some of our key lighting elements included:

  • Vertical pixel tube lights in the stairwell to create an unforgettable entrance experience

  • Uplighting around the elevator area and bar lounge upstairs to maintain ambiance

  • Chauvet Ellipsoidals and ADJ Encores to provide key lighting for speakers and presenters

  • ADJ Vizi Beams and COLORbands to deliver a dynamic, high-energy feel during the after-party

  • A textured ceiling effect using 244 facet linear beams to transform the ballroom’s overall look

The combined effect was a visually stunning atmosphere that shifted effortlessly from a formal awards ceremony to a high-energy celebration.

Tundra Tech Annual Awards Gala - Pynx Pro Event Lighting Services
Tundra Tech Annual Awards Gala - Pynx Pro Corporate Event Lighting Services
Pynx Pro Awards Gala Lighting - Arcadian Court Toronto
Pynx Pro - Modern Retrospect Band at Tundra Tech Awards Gala
Delivering Premium Live Event Audio Solutions

A venue like Arcadian Court, with its high ceilings and unique acoustics, required a thoughtful approach to sound design. Our audio engineers expertly configured the system to ensure clarity, balance, and impact throughout the space.


Our high-end audio setup included:

  • Allen & Heath DLIVE C3500 at front of house with an Allen & Heath SQ7 on monitor duties
     
  • Adamson CS7P Speakers for clear, even sound distribution

  • Adamson CS119 Subwoofers to bring depth and power to both speeches and live music performances

  • A variety of Sennheiser and Shure microphones to ensure crisp vocal clarity for award presenters and performers

  • 8 channels of Shure PSM 1000 IEM systems for the bands in-ear mixes 

The result? A perfectly balanced sound system that allowed every word, note, and beat to be heard with precision.

Behind the Scenes: The Pynx Pro Team in Action
Tundra Tech Annual Awards Gala - Pynx Pro Audio Visual Technicians

Executing an event of this scale required a skilled and coordinated team. Our professionals worked tirelessly to ensure every detail was meticulously managed, including:

  • Audio Engineers who managed live mixing and sound clarity

  • Lighting Directors responsible for dynamic and immersive lighting transitions

  • Video Directors and Camera Operators who captured every key moment with precision


With extensive pre-production planning, including testing all platforms and equipment at the Pynx warehouse, we ensured that everything ran smoothly on event day. By using a lean, agile approach, we minimized setup time and maximized efficiency, allowing Tundra Tech and RISE Event Planning to focus on delivering an exceptional experience for their guests.

Tundra Tech Annual Awards Gala - Pynx Pro Live Video Audio Visual
Pynx Pro AV Technicians - Toronto Audio Visual
Challenges & Innovative Solutions

1. Overcoming Rigging Restrictions

With no rigging allowed from the ceiling, we had to design a lighting setup using creative floor-based solutions (which included ground stacking and using ground standing structures). Our team used pixel tube lights, strategically placed uplighting, and linear beams to craft a visually engaging environment.

2. Managing the Rounded Ceiling Acoustics

The venue’s curved ceiling presented audio projection challenges, so we carefully positioned Adamson CS7P Speakers and Subwoofers to create an evenly distributed sound field, ensuring every guest enjoyed crystal-clear audio.

3. Coordinating Multiple Working Parts

From an awards ceremony with speakers to a live music performance and dance party, the night had many moving parts. By having dedicated Pynx Pro technicians for each aspect of production, we seamlessly transitioned between event phases.

Tundra Tech Annual Awards Gala - Pynx Pro Live Event Audio Solutions

Tundra Tech Annual Awards Gala:
A Night to Remember

When the awards wrapped up and the Modern Retrospect Band took the stage, the energy in the room skyrocketed, transforming Arcadian Court into a festival-like atmosphere with immersive lighting, dynamic video elements, and perfectly balanced audio. The band delivered an electrifying performance that had the crowd singing, dancing, and completely engaged from start to finish, keeping the dance floor packed all night long. Their undeniable stage presence and high-energy set led to two encores, proving just how much the audience couldn’t get enough of the incredible live music.

Pynx Pro - Modern Retrospect Band

From start to finish, Pynx Pro delivered on Tundra Tech’s vision, proving why we are an industry leader in live event production. The feedback from the client and attendees was overwhelmingly positive, cementing this event as one of the most memorable nights of the year.

Why Pynx Pro is the Right Choice for Your Next Event
Tundra Tech Annual Awards Gala - Pynx Pro AV

Whether you’re planning an awards gala, corporate event, or live performance, Pynx Pro has the expertise, technology, and creativity to bring your vision to life. Our team’s ability to seamlessly blend audio, video, and lighting ensures a top-tier production that wows audiences every time.

If you’re ready to take your event to the next level, contact Pynx Pro today to discuss how we can create an unforgettable experience tailored to your needs!

Pynx Pro - Tundra Tech Awards Gala 2024 Ops

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